Managing required documentation for work equipment can often be complicated and time consuming. Getting it wrong can result in inefficiencies, non-compliance, accidents and fines.
But, it doesn't have to be difficult. Digital solutions provide the tools to make equipment documentation run smoothly without heavy manual processes.
Here are 10 ways a digital documentation platform can make your life easier.
1. Remove paperwork
Get rid of the chaos of thousands of printed pages of documentation. With digital documentation, there's no need to carry around piles of paper or manage a library of ring binders - all documentation is stored, managed and accessed using digital devices. Read how Bilfinger went from pen and paper to Onix Inspect here.
2. Make information accessible to everyone that needs it
With digital user manuals and a full history of each item of equipment accessible through a search or the scan of a tag, workers can access the information they need to work safely. No more searching through filling cabinets. Read how NorSea Polarbase uses Onix for daily equipment checks here.
3. Identify and access equipment information instantly
Scan a QR code, RFID or NFC on equipment with a handheld device to bring the user directly to the equipment’s documentation and issue notifications before using it. Tag all kinds of equipment such as lifting equipment.
4. Set reminders of when to inspect
Set automatic notifications for when an inspection is due, making sure you’re always compliant with rules and regulations.
5. Collaborate digitally with inspectors
With a cloud-based solution, you can share your documentation instantly with inspectors, and they can upload their reports directly to you.
6. Know when to maintain or replace equipment
Get notified when maintenance is due or when a replacement might be necessary for consumables such as slings and ropes.
7. Simplify daily tasks with digital checklists
User-friendly digital checklists make performing correct pre-use checks and maintenance routines easier. Workers simply follow the steps in an app and a digital record is automatically created. Read how Beluga Subsea uses one system for better planning here.
8. Receive warnings of issues
Register any defective or damaged equipment directly, so the equipment owner can make sure it’s fixed – and the next worker knows not to use it.
9. Ensure only certified workers use the equipment
Have the Onix Worker app notify any worker trying to use a piece of equipment they’re not certified to use. Keep a track of all users to prevent misuse and loss. You can even setup an inventory management system with Onix Tool Store to act as a digital library system for checking in and out equipment.
10. Get digital documentation from suppliers directly into your system
Get documentation for any new equipment you buy from a supplier directly into your Onix account. Keep everything digital and in one place from the beginning to the end of the equipment lifecycle. Read how Certex delivers equipment with digital documentation in Onix here.
Eliminate the chaos of printed documentation. With digital documentation, you avoid piles of paper.
With all the rules and regulations involved when owning and operating work equipment, it can be hard to keep track of everything. And when the processes for documentation, inspection, and maintenance become too expensive and time-consuming, it’s easy to lose oversight or take shortcuts.
But the requirements are there for a reason: To keep everyone safe at work.
With a digital solution, there’s no need for shortcuts. You can stay safe and compliant with equipment requirements hassle-free. Learn more about how Onix Work can help you, or talk to an expert today 👇