Managing the documentation for work equipment can often be complicated and time consuming. Getting it wrong can result in inefficiencies, non-compliance, accidents and fines.
But, it doesn't have to be this hard or stress inducing. Digital solutions provide the tools to make equipment documentation easier and more reliable. Here are 10 ways a digital documentation platform can make your life easier
- No paper
Get rid of the chaos of thousands of printed pages of documentation. With digital documentation, there's no need to carry around piles of paper or manage a library of ring binders - all documentation is stored, managed and accessed using digital devices.
Bilfinger went from pen and paper to Onix Inspect
- Share documentation with inspectors
With a cloud-based solution, you can share your documentation instantly with inspectors, and they can upload their reports directly to you.
- Get documentation directly from suppliers
Immediately get the documentation for any new equipment you buy from a supplier directly into your platform.
- Scan equipment
Scan a QR code, RFID or NFC on equipment with a handheld device to bring the user directly to the equipment’s documentation and issue notifications before using it. Tag all kinds of equipment such as lifting equipment.
- Digital checklists
User-friendly digital checklists make performing correct pre-use checks and maintenance routines easier.
- Know when to inspect
Set automatic notifications for when an inspection is due, making sure you’re always compliant with rules and regulations.
- Know when to maintain or replace
Get notified when maintenance is due or when a replacement might be necessary for consumables such as slings and ropes. Learn how Onix can help avoid typical accidents
- Be warned of issues
Register any defective or damaged equipment directly, so the equipment owner can make sure it’s fixed – and the next worker knows not to use it.
- Available user manuals
Have the user manual available at any time in the Onix Worker app, rather than needing a paper version always kept near the equipment.
- Be sure that only certified workers use the equipment
Have the Onix Worker app notify any worker trying to use a piece of equipment they’re not certified to use.
With all the rules and regulations involved when owning and operating work equipment, it can be hard to keep track of everything. And when the processes for documentation, inspection, and maintenance become too expensive and time-consuming, it’s easy to lose oversight or take shortcuts.
But the requirements are there for a reason: To keep everyone safe at work.
With a digital solution, there’s no need for shortcuts. You can stay safe and compliant with equipment requirements hassle-free. Learn more about how Onix Work can help you, or get started today 👇
